Executive Assistant

Spherion Staffing has an opportunity for an experience Executive Assistant. The Executive Assistant provides high-level administrative support to the Chief Executive Officer and management staff. This position also greets and directs guests and provides administrative support to the Bismarck office. Candidates need to have 5 years experience supporting executive management staff.

Pay $23-28/hour DOE

Responsibilities:

-Assist in preparing amendments, distribute for signature and digitally file

-Maintain CEO's calendar to include arranging travel plans, flight and hotel reservations and registrations for conferences. May provide travel arrangements for other employees

-Process documents via DocuSign to obtain the CEO's electronic signature

-Complete Credit Card vouchers for the CEO and Director of Operations

-Submit expense reimbursements for the CEO

-Prepare and distribute Purchase Orders for Director of Operations

-Answer incoming calls and forwards to the CEO or handles questions and requests as appropriate

-Order supplies for the office

-Perform reception desk duties to include accepting packages and other deliveries and greeting and signing in visitors/guests

-Open incoming mail and forwards information as appropriate

-Create ID badges as needed

-Serve as Notary Public for the Bismarck office

-Arrange catering for meetings

-Assist departments with administrative functions as needed

-Perform all other related duties as assigned by CEO, Information Systems Manager, and/or the Director of Operations

Requirements:

-5 years experience supporting executive management staff

-Experience with Microsoft Office products

-Excellent verbal and written communication skills

-Ability to organize and prioritize multiple work assignments

-Ability to work independently to complete required tasks

-Ability to handle sensitive information in a confidential manner